Organization administration · Document engine settings

Choosing the editing engine

Proposed interface concept Not released. A design for discussion, drawn in HTML and CSS; not a screenshot of working software.

Settings → Documents → Editing engine: Collabora Online or ONLYOFFICE Docs, the provider endpoint and its health, which features each engine supports, licensing notes, Test connection and Save. Changing engine later starts a controlled cutover rather than a live swap.

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Proposed interface concept Not released · example data · subject to change

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SettingsDocumentsEditing engine Editing engineConcept

Editing engineFile formatsTemplatesSharing defaults

Collabora Online

Selected · connected

Built on LibreOffice technology · WOPI

ONLYOFFICE Docs

Available

Office Open XML editors · WOPI

Other WOPI-compatible providers

Future

Not available yet

ConnectionHealthy

Provider endpoint URL https://docs.northfield.example

WOPI discovery reachable
TLS certificate valid until 3 Mar 2027
Test document opened and saved
Allowed host list matches Files

Last tested today 10:42 by Maya Okafor

Test connectionSave configuration

Licensing

Collabora Online · in useSubscription through Ridgeline IT for supported production use. The free CODE edition is meant for testing and small teams.
ONLYOFFICE DocsCommunity Edition under AGPL-3.0 with additional terms. Mobile web editors, multi-tenancy and clustering need a commercial edition.

Check each vendor’s current terms before choosing an edition.

Supported featuresTo be verified in testing

Feature	Collabora Online	ONLYOFFICE Docs
Real-time co-editing	Yes	Yes
Track changes	Yes	Yes
Comments and mentions	Yes	Yes
Native format	ODF (ODT, ODS, ODP)	OOXML (DOCX, XLSX, PPTX)
Other format family	OOXML via filters · test layouts	ODF supported · test layouts
Mobile web editing	Varies by edition	Varies by edition
Rendering	On the server	In the browser

Switch enginePlanned

Changing engines is a controlled workflow, not a toggle.

1Assess open sessionsWho is editing, which files are open
2Schedule a maintenance windowUsers are told in advance
3Drain editing sessionsSave and close open documents
4Validate documentsOpen a sample set in the new engine
5Switch enginePoint Files at the new provider
6TestCo-editing, saving, sharing
7Roll back if neededPrevious engine kept ready

Switch engine…

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The document editing engine as a setting: what is connected, what each engine supports, and a controlled way to switch.

Shape this before it is built

This screen is a proposal. Register interest to follow development and test early releases, or help build it.