Organization administration · Groups and permissions

Groups, owners and administrative roles

Proposed interface concept Not released. A design for discussion, drawn in HTML and CSS; not a screenshot of working software.

Security groups, mail-enabled groups and teams, with a group’s owners, members, shared mailbox, library and chat team in one place, and the administrative roles assigned in the organization with their scope. The figures shown are example data.

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Proposed interface concept Not released · example data · subject to change

Office UnboundAdminSearch users, groups, settings and logs/3MO

NANorthfield AccountingManaged by Ridgeline ITOverviewUsersGroupsDomainsMailStorageService healthSecurityRolesUpdates2MigrationAudit logSettingsBack to apps

AdminGroups and permissions Groups and permissionsExample data

Export Assign role Add group

All groups 11Teams 3Mail-enabled 4Security 4Admin roles 5

Search groups or addresses All types Owned by HR list sync 2 11 groups

Group	Type	Members	Owners	Membership
Financefinance@northfield.example	Team	12	PNGL	Assigned
Audit & Taxaudit@northfield.example	Team	14	DW	Assigned
Operationsops@northfield.example	Team	9	TH	Assigned
All staffstaff@northfield.example	Mail-enabled	48	MO	HR list sync
Partnerspartners@northfield.example	Mail-enabled	4	MO	Assigned
Front deskfrontdesk@northfield.example	Mail-enabled	3	TH	Assigned
Client noticesnotices@northfield.example	Mail-enabled	6	GL	Assigned
Payroll approversNo email address	Security	3	MO	Assigned
Remote staffUsed by 1 access policy	Security	9	TH	Assigned
New hires 2026Used by onboarding checklist	Security	5	MO	HR list sync
AdminsUsed by 2 access policies	Security	2	MO	Assigned

Financefinance@northfield.example Edit

TeamMail-enabledPrivateCreated 3 Nov 2026 · guests not allowed

Connected to this group

Accounts shared mailboxaccounts@ · members can read and send as4.2 GB
Finance libraryOwners full control · members edit84 GB
Finance chat team6 channels incl. #month-end-close6 ch.
Finance calendarMembers edit · All staff see free/busy—

Owners and members · 12Add members

PNPriya NairFinance leadOwner
GLGrace LinSenior accountantOwner
OPOwen PriceAdded today 08:40Member
MOMaya OkaforOrganization adminMember
SOSam OrtegaAccounts payableMember
+ 7 more members

Membership gives access to the mailbox, library, chat and calendar above. It does not grant any admin role.

Admin rolesWho can administer what — and where8 people · 5 roles

Role	Can do	Scope	Assigned to	Count
Organization adminEvery setting, roles, billing contact and data export	Every setting, roles, billing contact and data export	Whole organization	MOMaya Okafor	1
User adminCreate, edit and suspend users; manage group membership	Create, edit and suspend users; manage group membership	Groups: Finance, Audit & Tax	GLDWGrace Lin, Dana Whitlock	2
Helpdesk adminReset passwords and MFA, unlock accounts, view sign-ins	Reset passwords and MFA, unlock accounts, view sign-ins	All users except admins	THTom Haddad	1
Security readerAudit log, alerts and policies — read only	Audit log, alerts and policies — read only	Whole organization · read only	OPOwen Price	1
Delegated: Ridgeline ITHelpdesk tasks and mail settings; no access to mail or file content	Helpdesk tasks and mail settings; no access to mail or file content	Whole organization · policy changes need your approval	RVSIDRRosa Valdez, Sam Ito, Dan Reyes	3

Admin roles require a security key at sign-in. Scoped roles act only inside their scope: Grace Lin can change members of Finance and Audit & Tax, but not of Partners or Admins.

OverviewUsersSecurityUpdatesMore

Groups and what they connect to, and admin roles with their scope spelled out.

Shape this before it is built

This screen is a proposal. Register interest to follow development and test early releases, or help build it.